Sample Prior Notice Form

The column on the left is where you enter each suggestion. Then check off "Accepted" or "Rejected", and list the team's rationale for accepting or rejecting. Also, for those items that the team accepts you might want to note who will initiate and when.

I am very proud of a district that not only allowed parents to keep this record, but the parents were asked for it after the meeting so that it could all be incorporated into their new Prior Notice form! It helped the administrator leading the meeting to be sure everything was listed and addressed.

While the district writes the actual reason for accepting or rejecting a proposal, I encourage parents to write on their form their understanding of why something was accepted or rejected. Such information can be invaluable in clarification of communication.

Proposals

  Action for Accepted Proposals

It's very easy to make a table like this on a word processor program. Use the landscape layout so the paper runs horizontally, and you will be able to get both tables side-by-side, whereas, I didn't have room for that on this site.

Please understand, you do not fill in all the blanks neatly as you go along. Many items will be put on the table and not settled until later in the meeting. Tell the team that you would like to see that everyone's ideas are considered by the team, and you also wish to track the disposition of each item.

You might ask if anyone objects to you, or a friend, keeping track of the discussion this way. Parents may choose to read out loud their recommendations from their parent attachment, uninterrupted, while someone else writes each item as it's put on the table for consideration. Then you can be sure all your concerns are listed, as well as all other proposals.

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